Terminal digit filing is the filing of all files ending in the same last two digits in one section, forming 100 distinct file groups (00 through 99) in any given file number situation. The use of terminal digit filing is usually seen in large file areas: hospitals, insurance companies, government, banking, etc.

It speeds up retrieval time and reduces refile time by segregating files into groups of 00 through 99 (example #12345) terminal digits (45), middle digits (23 within the 45 section) and tertiary digits (01within the 23 section). If numbers are longer than six digits, the rest of the number is filed in order inside the tertiary digit sections

For example, file 12345 (01-23-45) would be filed in the 45 section next to file 2345 (00-23-45). File 12346 (01-23-46) which would normally be put next to 12345, would be filed in the 46 section (then in the 23 section, then 01 within 23 section). Note the misfile – two files in the 45 section between subsections 21 and 22 that should be in the middle digit section 24 (file numbers larger than six digits can also be filed in terminal digit order).

The major advantage of terminal digit filing is that the file grows equally in 100 places as well as shrinking equally in the same 100 places with the retirement of older files, forming an equal growth pattern in the file. File  shifting to make room for new numbers is eliminated.

Color coding labels really make misfiles stand out. You can find individual numeric and alphabetic labels here and color bar strip labels here. Color bar labels are printed with Smead software that is available $3,600 to zero for the new Express version. Printed labels based on the customer’s list  can be shipped in bulk or attached to new folders ready to use.

Acid free and germ free qualities in the same folder. How can that be? Smead, the more than 100 year old maker of file folders and filing accessories has done it again, leading the way as they have for all of those years.

Manila and press board,  available in a range of colors, are treated with an inorganic silver zeolite compound that stops the growth of bacteria, molds and mildew. The acid free SilverCo treatment is EPA registered and FDA approved. Ideal where control of microorganisms to protect valuable contents  and reduce the spread of dangerous an other wise unesirable organism is important.

Smead does not make any claims about specific health advantages but it makes sense to us that medical chart folders that are used around patients will reduce at least one channel that could contribute to the spread of infection.

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While traditional wiring systems are often cumbersome to access when moves, adds and changes are required, TrendWall Flooring Solution is completely modular, making reconfigurations much easier because power and data can be easily accessed anywhere in the room just by removing a floor access panel. If flexibility, speed and value are important, The TrendWall Flooring Solution is a natural fit.

Labels printed from data bases, spread sheets, character delimited files. Labels shipped separately or factory applied to customer choice of  folders. Ask about special services, for example heavy weight folders for certain groups of files.

Study describes how changing from paper to electronic  medical records has  impacts on patient care that is much more than merely the move from pen on paper to fingers on keyboards.

From The Journal of the American Medical Informatics Association:

“Impact of a Computer-based Patient Record System on Data Collection, Knowledge Organization, and Reasoning”

Conclusion Technology has a profound influence in shaping cognitive behavior, and the potential effects of cognition on technology design needs to be explored.

http://jamia.bmj.com/content/7/6/569.abstract